Product Overview

Filing! Everyone hates it. Every week, many hours are spent filing and retrieving all kinds of paperwork associated with running your business. Like most panel shops, you probably photocopy every Part's Invoice for the Job folder, and then file the original in the relevant supplier's file as well.

With everything being doubled up, the filing cabinets soon fill up so the older documents are usually relocated to boxes down the back of the shop, on the roof somewhere, or even at home. Surveys reveal that an average shop turning over 15 cars per week can actually spend many thousands of dollars per annum on labour costs for filing, retrieval, and long term storage. What a waste of time and money - but now there's a better, more efficient way.

Image-IT eliminates the duplication and excessive costs associated in storing and retrieving your valuable business documents.

System Features Include...

• Unlike other generic systems, D5Image-IT has been designed completely from the ground up, and specifically for the Smash Repair industry.
• Maximum simplicity of use while delivering advanced retrieval and reproduction capabilities.
• You can view any retrieved document on the screen, then print, email or even fax it.
• You can add Comments/Notes, or draw any symbols such as arrows and circles and not affect the original image. When printing, emailing, or faxing any retrieved document, you can choose to exclude any such Comments/Symbols if you wish.
• It's your choice, use basic filing tags or use slightly more sophisticated ones for more detailed searching and retrieval choices.
• Store all job related documentation in a Virtual Folder using the Job Number as the key tag.
• Optionally, each job folder may contain sub categories such as; Parts, Assessment Notes, Sublet, Job Sheet, General Notes, or whatever suits your particular business.
• At its most simple, the only data entry required is the Job Number - load all related documents into the scanner and press the go button.
• Shred all documents once they have been scanned and dispose of them in the paper recycle bin. (subject to legislative requirements)
• Retrieval options can be enhanced by adding more tags such as Supplier Name, Invoice Number and Date during the scanning process. Create your own tags as necessary.
• Finding documents is easy, key in the job number to view all documents in the folder or view only those in a chosen category. If additional tags are used, then searching could include Estimate#, Regn#, Claim#, Invoice# ∓ Date, Supplier Name.
• By printing Insurer and Owner invoices directly to D5Image-IT there is no need to print a hard copy and then shred it.
• Reduce the number of filing cabinets in the office or boxes of documents down the back, stored in the roof, or at home.
• Consider how much time the office staff currently spend filing documents and then worst of all, trying to find one. Many valuable hours can be saved with D5Image-IT.
• D5Image-IT lets you retrieve documents in seconds without ever leaving your desk.